Engineering Growth: How Fourlane CX Delivered Cost Efficiency and Flexibility
Overview
An engineering company has relied on QuickBooks Enterprise for years, yet recent organizational changes have exposed new cost pressures.
The Challenge
- Workforce contraction from 13 employees to just three active accounting users, making the full-scale setup expensive
- High hosting expenses, with the firm paying Right Networks for remote access and seeking relief from rising monthly fees
- One of the three remaining users only needed access to Accounts Payable and Accounts Receivable screens, making a full Enterprise license wasteful
- Integration integrity concerns—any new platform had to sync with QuickBooks Enterprise every few seconds to preserve financial accuracy for global projects
- Change management hurdles—the team needed reassurance that a new solution would look familiar enough to avoid lengthy training and workflow disruptions
The Solution
Fourlane proposed a hybrid architecture that blended stability with cost control. The solution included:
- One user retained on QuickBooks Enterprise license secured 35% reduction in annual QuickBooks cost
- Migrated hosting providers from Rightworks to Fourlane’s preferred hosting provider to secure a 62% reduction in annual hosting cost
- One user migrated to Fourlane CX on an annual subscription with 10% in savings
- Fourlane CX’s interface closely aligned with QuickBooks, requiring virtually no user retraining
- Collaborative calls to map workflows, including:
- Invoice creation
- Vendor bill entry
- Payment processing
- 10-second data sync tested and confirmed for real-time updates between CX and Enterprise
- One month of Advanced Support, providing:
- Direct troubleshooting
- Opportunities for client feedback and product refinements
The Results
The hybrid configuration produced immediate benefits, including:
- Reduction of Total Software + Hosting Service annual costs by 35.43%
- Elimination of excess functionality for the AP/AR user
- Workflow continuity—10-second sync allowed project managers in different regions to enter costs or approve invoices without waiting for nightly updates
- No formal classroom training required; the new AP/AR user processed transactions on day one
- No time spent on data re-entry or reconciliation for the broader team
- Feedback during Advanced Support led to interface tweaks, making Fourlane CX an even stronger fit for future scaling
- Increased leadership confidence in Fourlane CX flexibility for changing staffing levels or temporary contractor access
Conclusion
By combining the strengths of Fourlane CX with the depth of QuickBooks Enterprise, Fourlane helped the engineering firm modernize its accounting stack, lower overhead, and maintain operational agility across three continents. This case demonstrates how a thoughtful blend of licenses and hosting options can unlock meaningful savings while preserving real-time insight and a familiar user experience.
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