Do you find your vendor list growing with unnecessary vendors? Luckily, there’s a short cut to keep your vendor list free of multiple gas, restaurant, and airport expenses. Every time you go to a gas station, you don’t want “Chevron”, “Texaco”, “Shell”, and other gas stations listed differently every time you get gas. Similarly, who eats at the same restaurant every day? You wouldn’t want every different restaurant listed as a separate entry in the vendor list.
A quick fix for this is to go to your QuickBooks vendor list, and every time you enter a new vendor, enter it as “Restaurant” or “Gas Station” instead of the name of the gas station or restaurant. If you want to keep track of where you went, you can add the specific names of these places in the memo notes. Create generic vendors for places you normally visit to avoid having a bogged down vendor list!
View other Accounts Payable Basics videos here. Do you have any tricks to keep your vendor list clean?
I have a question regarding inputting debit card purchases. When I make a purchase for product for a customer, an online order or something like that, am I still supposed to enter it first into “enter bills” and then pay it? I am finding that transactions are not showing up in my register and I am wondering if it is because I have put a customer job name on it as it is entered and somehow it is going somewhere else. It could also be an issue with my computer because for some reason there being multiple copies of QB saved in my computer and for some reason I may not actually be accessing the correct file where the debit card purchases were already entered. This is very frustrating as I find myself entering the same data multiple times.
What do I do?