Compare ERP Systems

So you’re considering an ERP system?

There are now more than 75+ ERP systems on the market today. This includes enterprise-level products like SAP and Oracle, as well as newcomers to the space like Odoo. Then in the middle tier you’ll find Acumatica, which is a 10-year old product, but with the startup mindset (and aggressive pricing). With all these options available it can be hard to decide which ERP will best suit the needs of your business.

We’ve put together a quick guide comparing the features, and pricing, of 4 market-leading ERP products, including Acumatica.

What is an ERP?

ERP stands for “enterprise resource planning.” It is a complex system that tracks every part of your business in an integrated fashion. Businesses like Amazon, Apple, Patagonia, and UPS all use ERP systems. These software suites include financial and accounting software, as well as manufacturing software, payroll, project management, CRM, and integration with outside products. Information flows through the system in an integrated way so that everyone in the organization has information needed to be their most productive, and data can be used to make better business decisions.

Pricing

These prices are based on a typical engagement and will vary depending on your business needs.

$6,000

Starting At

Acumatica for Construction starts at just $6,000. They are also the only ERP system that offers consumption-based pricing based on the number of transactions and not just user counts.

$12,000

Starting At

Netsuite base pricing starts at $1,000/month + $99/user. But that does not include most of the add-on modules you will need. Their CEO has said that their pricing will remain constant forever.

$5,000

Starting At

The most basic Microsoft Dynamics package starts at $5,000/year (for 3 users). However, Manufacturing ($10,000), HR ($7,000), additional users ($3,000 each) and any other modules will quickly increase this.

$7,200

Starting At

Odoo charges for every single module. With an average package that includes standard accounting and ERP features you are looking at $600/month minimum. Module pricing can also change individually, impacting your overall spend.

Cloud Based

Can be accessed via your web browser on any wifi connected device.

YES

Acumatica is built for the cloud and has a companion mobile app for iOS and Android.

YES

Netsuite is built for the cloud as well. Their app is poorly reviewed, however.

YES

Microsoft Dynamics is cloud-based and hosted on Microsoft's own platform.

YES

Odoo is a fully SaaS product and is hosted on the cloud and accessed in-browser.

Open Source

Source code is available for building custom integrations and applications.

YES

Acumatica has an open API which means you can access and manipulate the source code. It is written in C#.

NO

Netsuite is owned by Oracle and they are a closed system. So integrations and applications are going to be more limited.

NO

Dynamics is owned by Microsoft. So integrations and applications are going to be more limited.

YES

Yes. But, Odoo is written in Python, which is considered a ``specialty`` programming language.

Point of Sale

Integrated cash register for taking payments.

NO

Acumatica chose to partner with best-in-class POS FusionPOS rather than build their own system. These integrate seamlessly.

YES

SuiteCommerce is NetSuite's POS system. Unsurprisingly, it is quite expensive.

YES

Dynamics purchased QuickSell in 2000 and uses their platform for POS.

YES

Odoo has a flexible Point of Sale system. It is free but has zero customization options and no customer support.

Business Intelligence

Advanced analytical processes that leverage your data to make predictions and manage performance.

YES

Launched in 2018, Acumatica Business Intelligence greatly expands reports, dashboards, and information aggregation.

NO

Instead of native BI, Netsuite integrates with PowerBI, Tableau, Crystal Reports, and other tools.

NO

Dynamics is working on an AI platform, but right now all you can do is sign up for updates.

YES

Odoo offers beautiful reporting capabilities, but it does require a bit of development lift to get it set up properly.

CRM

Track customer data and sales pipeline information

YES

Acumatica has a full CRM. It also integrates with Salesforce if you need something more robust,

YES

Netsuite has a one-size-fits all CRM that integrates nicely, but does come at an added cost.

NO

Microsoft Dynamics CRM is a completely separate piece of software than their ERP system.

YES

Odoo was actually a CRM first, so their product is well structured for customer tracking.

Biggest Pro

Our opinion on the best argument in favor of this system.

Useability

Acumatica was named most user friendly ERP product by Nucleus Research.

Knowledge base

Netsuite has been around for years, and so there is a huge knowledge base and community of users.

Microsoft platform

As a Microsoft product you're going to get native integrations with apps like Outlook and Excel that you're already using.

Scalability

Odoo allows you to start small and then build from there.

Biggest Con

Our opinion on the biggest gap in this system’s capabilities.

Payroll

The payroll integration product that Acumatica uses could be improved.

Data lock-in

It is difficult to extract data from Netsuite, and nearly impossible if you try to switch systems.

Usability

Dynamics requires a strong technology background to get up and running and maintain.

Support

Odoo support is notoriously unresponsive and case-resolution times are long.

Our goal with this quick reference guide is to lay out some of the key benefits of an ERP system and give you some brief information on these core features and functionality.

We chose to compare Acumatica, Netsuite, Dynamics (which is very similar to Great Plains, a legacy ERP also owned by Microsoft), and Odoo because these four products are most relevant to mid-size businesses considering a move to ERP, and are market leaders in the space, particularly as ERP’s move towards the cloud.

This list of features is in no way comprehensive, and barely scratches the surface of what ERP software can do, however they represent some of the features most requested by our clients, and many of the motivators that lead companies to feel like they are outgrowing introductory accounting software (like QuickBooks) and consider upgrading to an ERP.

Interested in an ERP demo? Request a demo of Acumatica today.