QuickBooks Cleanup Services

From QuickBooks database stability to ledger tie-outs, our in-depth QuickBooks cleanup services will fully restore the health of your QuickBooks software. If you notice your QuickBooks starting to run slower or find errors taking place, it may be time to clean up QuickBooks.

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How Our QuickBooks Clean Up Service Works

Whether you are using QuickBooks Pro, Premier, Enterprise, or QuickBooks Online, our QuickBooks cleanup service provides you with a healthy, fully optimized QuickBooks file. We will review your data file, including the balance sheet and income statements, and determine the best way to optimize your workflows. We will look at the list items and transaction types you use and optimize them to run more efficiently.

We’ll make sure your QuickBooks is functioning to serve your specific industry needs, resulting in a better way for you to use QuickBooks. Once we’ve finished your QuickBooks cleanup, we will schedule a one-hour call to review the results. We’ll create a project plan to make sure you can take full advantage of the features that serve you best.

QuickBooks Cleanup Checklist

We’ll analyze your QuickBooks file thoroughly, including all the following diagnoses.

QuickBooks Software Usage Review
  • We will check your file size, list your usage, and verify whether you are using the best QuickBooks version for your business.  We may recommend switching to a different version of QuickBooks or using additional add-ons to best service your business or industry needs.
  • We will confirm that transaction types and your reporting basis are being used correctly.
  • We will review your feature usage in QuickBooks and determine whether you can get better reporting inside QuickBooks with different features or preference settings
  • We will perform other general database performance checks and note any potential issues.
QuickBooks Balance Sheet Review
  • We will do a month-over-month comparison to determine material variances that indicate potential issues.

  • We will check to ensure your accounts are being reconciled and used properly.

  • We will confirm that all the balances in your balance sheet are current and tie out to different sub-schedules correctly.

  • We will review the overall structure of the balance sheet to isolate formatting improvements to provide you with better reporting visibility.

QuickBooks Profit and Loss Review
  • We’ll perform a month-over-month comparison to determine material variances that could indicate an issue.

  • We’ll look at how items are being used and whether this leads to inconsistent gross profit margins.

  • We will review the overall structure of the income and expense accounts for improvements that could be made to formatting, leading to better reporting visibility.

Common Reasons For a QuickBooks Clean Up

QuickBooks Online
QuickBooks Is Running Slowly

Is your QuickBooks file taking a long time to open or running noticeably slower? Some common reasons for a slow or clunky QuickBooks experience are:

  • Using the wrong version of QuickBooks for your business needs
  • Using an old, unsupported version of QuickBooks
  • File size has become too large
  • External or custom plugins need to be updated
  • File is corrupt and needs repair
  • Too much legacy data
QuickBooks File Corruption

If you’re having trouble even opening your QuickBooks file, you are likely experiencing file corruption. This can result from an incorrect initial build of your file but can also happen as a result of running an update without first checking your file version, as a result of adding new plugins, or due to using custom programming that is incompatible.

The Intuit “Rebuild File” tool may help with the most basic file corruption issues, but it can only handle a small fraction of the types of file corruption that can happen in QuickBooks.

Our team can diagnose the problem, open even a badly damaged file, fix the corrupted QuickBooks file, and deliver a clean file back to you.

Numbers Are Not Adding Up

You use QuickBooks because it makes running your business easier. But if your file is corrupt or needs to be cleaned up, you might experience:

  • Negative inventory
  • Balance sheet issues
  • Inability to run profit & loss

Errors like this can cause irreparable damage to your company file and result in incorrectly reported earnings, which is why running a QuickBooks cleanup is vital.

Customer Story

Fourlane’s File Review process uncovers hidden problems and provides solutions to QuickBooks issues

Contemporary Research’s financials were not accurate and their QuickBooks file was 20 years old and crashed daily and inventory numbers were off. In addition, they did not have an accurate picture of its product costs because the bill of materials for assembly items wasn’t set up properly.

The Benefits of Our QuickBooks Cleanup Services

Speed Up QuickBooks

When we’ve finished optimizing your QuickBooks, you’ll find it runs faster, so you can get your work done with greater efficiency.

Prevent Data Corruption

Increase system stability, reduce the frequency of errors, and stop data corruption.

Improve Network Performance

Eliminate frustration and increase productivity with faster network access to QuickBooks.

Restore Confidence

You no longer have to wonder about the accuracy of your records with our optimized QuickBooks cleanup.

Reduce Liability

Errors in files or settings can lead to inaccurate data. Cleaning up QuickBooks reduces your tax liability for missing or incorrect entries.

Fourlane DRIVETM

At Fourlane, we have a proven client engagement process that helps ‘drive’ long-term success.

1. Discover

We begin by understanding your systems and current processes to discover root issue and potential challenges.

2. Right Fit

Receive open and authentic communication from our team on which products are right for you.

3. Inform

Our comprehensive and informative project scoping process is designed to eliminate any potential roadblocks.

4. Vision Implementation

Your project commences with the end goal of getting the right data to make informed business decisions.

5. Endless Execution

Our ongoing review of systems & output to ensure processes are being followed and your investment is being executed.


Industry Experts

A Partner That Understands Your Business & Industry

Fourlane’s consultants have collaborated with thousands of businesses across diverse industries to help tailor QuickBooks and their ERP systems to fit their industry’s unique needs. Whether you operate a small retail store, an international manufacturing business, a residential construction company, a law firm, a software company, or a fast-growing nonprofit, rest assured, we’ve navigated similar terrain before and stand ready to propel your success forward.

#1 QuickBooks Reseller

Get preferred pricing on select QuickBooks products and services

Fourlane is one of the country’s top Elite QuickBooks Solution Providers and Consulting Firms and has been awarded Intuit’s prestigious Elite QuickBooks Solution Provider of the year every year since 2010. 

“Fourlane’s broad expertise in all of Intuit’s products gives them the ability to provide exceptional service to QuickBooks’ users. As a QuickBooks Solution Provider, we count on solutions Fourlane provides to small- and mid-sized businesses all over the country. They are an important part of Intuit’s Reseller channel.”

-Simon Pass, Intuit Reseller Program Sales Leader

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QuickBooks ProAdvisors

Certified QuickBooks Experts

Having performed thousands of QuickBooks implementations and engagements in all fifty states, our team of certified QuickBooks ProAdvisors has knowledge and experience you can rely on in a business partner. Get help with implementing and optimizing the right QuickBooks solution for your business.

What Our Clients Are Saying

Fourlane is a stellar organization as a whole. They are in it for the long haul and it shows. They positively revolutionized our entire accounting process. They’ve been very patient in the planning phase of our new ERP system. We’ve entrusted Fourlane with the future of our business and it’s been the best move we’ve made to date.

Gemma Goeas - Fourlane

Gemma Goeas

Accounting Director, KniTec

We have been working with Fourlane for over three years now.  They are wonderful and a pleasure to work with. They have improved our inventory management and month-end process tremendously!


Jonathan Miller

CFO, Earth Animal Ventures

My Quickbooks company file was enormous, with some data corruption, so we needed to migrate to a new file. Fourlane had the expertise, tools, and friendly staff to get us set up with a new file, keeping important data, and purging the old data, all with minimal downtime.  I put my company’s future in Fourlane’s hands, and they delivered!

John Costelli - Castle Merchandising

John Costelli

President, Castle Merchandising

Fourlane helped us convert from NetSuite to Quickbooks. I’m very impressed with the professionalism and competency of everyone at Fourlane, without exception. Fourlane is extremely knowledgeable and helpful. We had a short deadline and Fourlane in to make sure we were able to meet it, as well as to patiently explain the process. 


Jim Roundtree

CFO, Cinsay

Join thousands of businesses who trust Fourlane with their books

Whether you’re currently using QuickBooks and need professional consulting services, are looking to buy QuickBooks or even outgrowing QuickBooks, we can help.

FAQs About QuickBooks Cleanup Services

QuickBooks cleanup services are offered by professionals who help organize your QuickBooks files. These services involve thoroughly reviewing your data files, examining your income statements, balance sheets, and other details, and then fixing any errors they find.

QuickBooks cleanup can include reconciling accounts, correctly categorizing transactions, and verifying that all of your financial records are correct. Cleanup can identify corrupt data, features being used incorrectly, or features you can use to get more out of QuickBooks.

A business may need a QuickBooks cleanup service if its version of QuickBooks is running slow or if it is acting unusual. You might need a cleanup service if the program runs unreliably, you’re getting excessive data errors, or there are any signs of producing inaccurate data.

A QuickBooks cleanup helps identify discrepancies or inconsistencies in a company’s financial data and optimizes its QuickBooks version with the best features and settings so it will run smoother. If the file is corrupt, a cleanup service will help fix and return it to working condition.

The cost of QuickBooks cleanup services can vary widely, depending on several factors, including:

  • size of the quickbooks file
  • how long you’ve been using the file
  • age of the file and whether it’s been updated
  • whether you have multiple companies
  • how many third party apps are integrated with the file

QuickBooks cleanup services can charge a flat fee or an hourly fee. A service may charge different flat fees for specific options as well.

The amount of time required for the QuickBooks cleanup process varies from one company to the next, depending on the complexity of the problems found.

A user with a severely corrupt QuickBooks file may require more time to restore data and perform further optimizations. Another user may only need the cleanup service to adjust some settings to help the company take better advantage of features.

Therefore, QuickBooks cleanup could take anywhere from a few hours to several days.

With QuickBooks Online Advanced, you can restore company data and back up your data, but these protective measures are limited. Other cleanup tasks are possible to perform on your own using the QuickBooks Clean Up Company Data utility if you know how to do so. QuickBooks also provides a Rebuild Data Tool to help with limited file repairs.

But, it is highly recommended to hire a professional for more complex cleanup projects. Your data is important and isn’t worth risking permanent damage to your files.

Yes, the QuickBooks cleanup process can be done remotely! Fourlane can work remotely on all of your company files. All you will need is a good internet connection and a way for our QuickBooks experts to gain remote access to your system. You don’t have to worry – your files will be safe, and our team will help you through the process from start to finish.

When you have your QuickBooks file properly cleaned by a professional, you will benefit from:

Improved Accuracy

Our QuickBooks cleanup ensures you are working from reliable, accurate data.

Optimized Performance

Every situation is unique, but when we clean up QuickBooks files, our customers notice vastly faster loading, a smaller file size, streamlined features, and better list usage.

Increased Efficiency

You’ll spend less time waiting on functions that have slowed down and more time being productive.

Protected Data

Having our experts regularly run a QuickBooks cleanup can help prevent file corruption and make it easy for you to back up your data with confidence.