Five Overlooked Benefits of Accounting Software

Markus Spiske

Most businesses use some form of accounting software. Even if they pay a separate firm to handle their finances, they need records of their own. Not all accounting software is created equally, however, and many businesses don’t understand the importance of investing in superior software products. We’ve created a succinct list of good accounting software’s most important and overlooked benefits.

Increased Potential for Profit

Accounting software revolves around order. You use a pre-organized system to store valuable information in a way that makes sense and is easy to retrieve. Those advantages carry over into how you use that data, especially since the best accounting software programs offer additional features. This superior organization serves to give owners and upper management a superior view of the business.

Armed with this advanced insight, it’s easier to spot opportunities before they vanish. Businesses can focus on their highest-paying and most loyal customers’ needs, and even predict many of those needs, by examining individual customer records. It’s also easy to spot items that need frequent reordering, indicating that they sell quickly. There are dozens of little ways your software can serve as a rudimentary BI tool. Every single one of these analysis techniques offers considerable potential for profit.

More Efficient Loss Prevention

Just as this software can increase a business’s potential profit, it can also help identify problem areas before they grow out of control. It’s a practical measure with huge possible benefits. For example, it’s easy to use your accounting software’s built-in report and graph presentations to figure out how and where your businesses is losing money. If income is the same from one month to the next, but there is notably less take-home profit at the end of the second month, solving the issue that caused the anomaly immediately could save thousands over the months to come. Your accounting software can also help you buy merchandise more efficiently. This is especially important for peak sales seasons. The best decisions are based on data from previous years. This helps avoid costly left-over seasonal gear that must be sold at a discount later on.

Labor Savings

Labor efficiency is a commonly acknowledged, but underappreciated, aspect of good accounting software. These costs represent one of the biggest investments a business can make, and while it’s impossible for a business to grow without increasing the number of employees, every hour counts. When it comes time for daily, weekly, or monthly finance work, the highest ranking employees are typically the ones to do the work. Not only do these employees make more per hour, but they also have more work. Their varied responsibilities require advanced multi-tasking capabilities on a slow day. Throwing in an additional, detail-oriented task like bookkeeping or accounting is often the straw that breaks the camel’s back. Great employees often feel overworked and unqualified when told to handle finances. This prompts many to leave, even if that means taking a lower position somewhere else.

Between the added cost of the labor itself and the additional costs of increased turnover among high-ranking employees, it’s essential to keep regular financial work as simple as possible. Good accounting software does most of the work for you. Systems like QuickBooks feature a drove of automated features that make it easy for even a beginner to generate reports, review payroll, and ensure numbers are accurate. These kinds of tools empower employees and lighten their workload. It’s an invaluable combination.

Loan Applications Simplified

Most businesses will need to take out at least one loan in addition to startup loans. When opportunities to expand appear, businesses have to make decisions quickly. This often means borrowing based on the potential for increased future income. Banks and lenders, however, only offer loans to businesses with clear records that support claims that the business can pay back the loan, no matter how their new venture turns out. Having those records ready is a huge advantage for any business in need of additional capital. Adding summaries and reports through built-in feature in your accounting software improves your chances even more.


No one wants to discuss taxes, but they are one of the most important reasons businesses should invest in good accounting software. It’s impossible to keep track of income, expenses, labor credits, etc. without some help. Some of the best accounting and bookkeeping programs on the market actually help you file taxes through built-in filing systems and free copies of necessary paperwork. This gives your business a safety net in case anything goes wrong, and it offers immediate labor savings.

Good accounting software can make a huge difference in your profit and loss margins. These programs help you keep your best talent, avoid costly mistakes, and even file your taxes. Investing in such a program isn’t a luxury for a growing business. It’s a matter of building your future on the best possible foundation.



About Cynthia Hemingway

Cynthia is a powerhouse of accounting knowledge with a strong desire to empower her clients and teammates. Whether you are a sole proprietor who is just beginning your business adventure or a seasoned CEO who manages a multi-million-dollar company, Cynthia explains concepts in a clear and straight-forward manner that cuts through informational overload. With more than 30 years of accounting and management experience, Cynthia excels at troubleshooting and diagnosing technical, procedural, and accounting issues. She holds a Master’s in Business Administration with a concentration in accounting from Strayer University. When she is not saving the world with her accounting superpowers, you will find Cynthia laughing at the antics of her beloved pets or finding treasures at antique stores and craft shows. She is passionate about dog rescues and has fostered many precious animals throughout the years. As a child, Cynthia dreamed of becoming a Game Warden, but we are happy that she chose the world of accounting instead. When you are working with Cynthia, rest assured that her main goal is to relieve you of the tedious tasks that steal time from the day. She achieves this goal by fine-tuning processes and sharing essential knowledge. You can count on her for authentic communication at the highest level.

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One thought on “Five Overlooked Benefits of Accounting Software

  1. Chris Conway says:

    We have found that once clients fully embrace software for accounts and especially cloud based software this opens up a fantastic set of possibilities for their businesses. After taking the leap of faith, clients will often rapidly use and integrate where necessary all sorts of accounting functions, including payroll, invoicing and loads more. But it goes way beyond compliance because once the client buys into the process and the information is consistent and complete, the software helps with all sorts of useful business reports so that clients better understand their businesses, reduce risk and can plan for growth. It’s a win-win.

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