In today’s fast-paced business world, staying on top of and communicating your financial data is more crucial than ever. Intuit revolutionized how businesses track their finances, with their graph reports tool in QuickBooks Online standing as a prime example of the features that can make your job easier. Whether you are working on a PC Windows QuickBooks setup, QuickBooks Desktop PC, or using Mac OS to run online QuickBooks, understanding how to generate graph reports in QuickBooks Online is essential for clear insights. This can also be beneficial for teams QuickBooks Online users who need to collaborate on creating reports in real time.
Graphs to Interpret Data
Charts and graphs make data easier to understand. QuickBooks Online makes it easy to produce accurate graphs that interpret the data in your files. In fact, these graphs interpret data in a way that highlights trends patterns, helping you see precisely where your revenue or expenses are heading.
- Compare data easily: If you want to compare how your business did this year versus last year, graphs let you see the difference. Whether you rely on QuickBooks pro QuickBooks or Pro Sage Peachtree solutions, you can quickly spot how certain numbers shift over time.
- Convey a lot of information: It can be overwhelming to look at a series of numbers—especially if you’re not number-oriented. The visuals in a graph or chart make that info easier to understand at a glance, and with metric report features, you can focus on the data that matters most.
- Decide the next step: Graphs empower businesses to make informed decisions based on visualized financial data. Clients can quickly grasp their financial health without diving into spreadsheets, whether they use Mac OS, Mac Pro QuickBooks, or Online QuickBooks Pro.
- Identify trends and patterns: Visualization makes trends and patterns emerge clearly, allowing businesses to take appropriate action. For example, spotting a consistent expense increase may prompt discussions on cost management strategies. Reports QuickBooks online users can also track unique metrics over a set period track for a more detailed view.
- Offer a reference point for team members: Communication among multiple team members can be difficult—especially when complex information is involved. A graph offers a single point of reference all team members can work from, whether they are in a Windows QuickBooks environment, an OS Mac OS device, or a Sage Peachtree Sage system.
It’s also worth noting that making data easier to understand can streamline your workflow, whether you’re using QuickBooks pro Sage or Peachtree Sage SQL. This graphical representation serves as a bridge that simplifies complex metrics so your reference team can collaborate more effectively.
How to Pull Metrics for Graph Reports
The metrics you can use to produce graph reports in QuickBooks Online include:
- Accounts payable
- Accounts receivable
- Cash flow
- COGS (Cost of goods sold)
- Current ratio
- Expenses
- Gross profit
- Net profit
- Quick ratio
- Revenue
You can use one metric per report and create up to 25 reports at once in QuickBooks. You also have control over what time period to track and if you want to group your data by factors like supplies or locations. QuickBooks Online divides the reporting function into two categories: quick charts and new charts. This flexibility means you can easily adapt and report create the data you need in various forms, even if you plan on eventually integrating your numbers with Sage SQL Windows or Windows systems.
Quick charts provide a handful of common options businesses often need. You’ll find selections like tracking revenue or expenses over time. If you can’t find what you’re looking for or need more customization, QuickBooks Online lets you generate a new chart from scratch. Seeking additional interactive functions, such as teams QuickBooks or performance center tab features, can help you scale reporting for larger organizations.
Quick Chart
- Go to “Reports.”
- Click on the “Performance Center” tab.
- Pick “Quick Add Charts.”
- Pick the metric you want to use.
The report will be generated as a chart on your dashboard. If you want to customize it by time period, you’ll:
- Click on the current time period.
- Click on the period you want from the dropdown menu.
You can group data by other factors as well:
- Click on the vertical ellipsis.
- Choose “Edit Widget.”
- Then, choose what data you want to change.
For those working on a desktop pc Windows environment, remember that some Windows shortcuts might also make navigating QuickBooks easier. Keyboard shortcuts can also be a huge advantage in speeding up your workflow when generating and modifying quick charts.
Brand New Report
If you would rather create a new graph report in QuickBooks Online from scratch, you’ll:
- Go to “Reports.”
- Click on the “Performance Center” tab.
- Click on “Add New Chart.”
- Pick the metric you want to track.
- Click “Continue.”
- Name your chart.
- Pick the type of chart you want to use.
To customize the report to your liking, you’ll:
- Click on the “Time Period” dropdown and choose what period you want to track.
- Click on the “Group By” dropdown and pick the selection that matches your needs.
- If you want more than one group, go to the “Select from Multiple” dropdown.
- Choose the “Filter By” dropdown menu if you want to filter specific information.
- Click the “Select from Multiple” dropdown if you want more than one group.
To compare results over different time periods, choose “Compare” and pick “Previous Period” or “Previous Year Same Period.”
When you’re done, click “Add to Dashboard.” That’s it! Whether you plan to interpret data for a smaller business or large-scale enterprise running Windows systems, these steps streamline the entire process. Additionally, reports performance center features can help you drill deeper into specific metrics and glean more insights.
Fourlane Can Make Reporting Easier
Using graph reports in QuickBooks Online can streamline your entire financial communication process—as long as you know how to use it. QuickBooks can be overwhelming to first-time users or people with a basic understanding of the platform. Even advanced users of QuickBooks pro who manage multiple accounts might occasionally need extra support.
Fourlane can assist with custom reports while teaching you and your employees how to unlock the full potential of QuickBooks Online. Our expertise spans across solutions such as QuickBooks online QuickBooks and QuickBooks pro Sage, ensuring that you can integrate data across various platforms, including Outlook, PowerPoint, or even Acrobat Lightroom for visual workflows. We specialize in bridging multiple systems such as Pro Sage Peachtree, and Peachtree Sage SQL with QuickBooks, helping you create dynamic elements crystal reports and more.
Contact us today to see all the ways our consultants can improve your business’s financial reporting. Our reference team is here to help you harness tools that make data easier understand, from graph reports QuickBooks to deeper SQL Windows integrations.
