Accounts Payable Basics: How do I Pay a Bill in QuickBooks


Paying bills is never fun, but it is part of running your business. QuickBooks makes it a quick and easy task. Select “Vendors>Pay Bills” and you have a lot of options. If you wish to pay only a certain amount of bills, you may filter your shown bills by due date or by vendor.

When you check which bills you want to pay, a total will be shown at the bottom of the list. If you wish to pay only a fraction of a bill up front, you can select the total to the right of the list and edit how much you want to pay. The amount due will stay in the list until you pay it off. If you have any credits or discounts you would like to apply, QuickBooks allows you to do so by clicking the “Discounts /Credits” button.


Once you are ready to pay, you can assign check numbers or mark the checks to be printed. Choose which bank account it’s coming from to be sure the checks post to the correct account. You can set which account you want your Pay Bills checks to default from in your Preferences. Select “Pay selected bills”, then print your checks.


About Marjorie Adams

Our head QuickBooks trainer and guru, Marjorie Adams, is Founder and CEO of Fourlane, Inc., an award-winning consulting firm and Intuit’s #1 QuickBooks Reseller Partner. Fourlane’s team of experts offers several QuickBooks oriented services including consulting, training, programming, integration, and more. Over the years, Fourlane has helped over 10,000 customers across many different industries with their QuickBooks accounting software. Marjorie Adams is considered one of the top QuickBooks trainers in the country. She was listed on CPA Practice Advisor’s 40 Under 40 in 2014 & 2015, and has been recognized as Intuitive Accountant’s 2015 QuickBooks Desktop ProAdvisor of the Year. Marjorie sits on Intuit’s VIP Program, is a frequent contributor to Inuit Accountants News Central, and has developed Intuit’s QuickBooks Enterprise Certification training. She has also been published in The Wall Street Journal, Forbes, BusinessWeek, American Express Open, the Huffington Post, and Inc. Magazine.

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