QuickBooks Advanced Inventory

Multi-level inventory categorization

Establish up to four levels of categorization on inventory and save time by using categories to report on items. Keep your inventory up to date, sell more quickly, and reduce business losses by assigning expiration dates, which can also be included on sales orders, invoices, and other customer communications.

Expiration dates

• Assign expiration dates to sell inventory more quickly and reduce business losses.
• Help reduce liability by conveying expiration dates in customer communications.
• Take timely actions with reports on expired or about-to-expire inventory by lot or serial number.

Automated inventory forecasting

• For each location, see how many items are on hand, on sales order, on a purchase order, and your reorder point.
• Automatically calculate which items need to be restocked and generate necessary purchase orders with one click.
• Avoid rush shipping fees by ordering the right amount of inventory, and minimize stock-outs or missing parts with automated inventory ordering rules.

Lot and serial number tracking

Assign serial numbers to individual items to check warranty coverage, match specific customers to purchased products, and more. Lot number tracking allows you to track products manufactured together in the same batch. If a recall is ever needed, you can recall items from the specific lot rather than all items.

Cycle count

• Cycle count* allows you to take inventory without shutting down your warehouse.
• Scan and automatically upload inventory counts from different warehouse to a central inventory dashboard.
• Easily find and adjust discrepancies and import or export inventory counts.

Consolidate vendor information

The Alternate Vendors Center* increases visibility into vendor contact, item, and pricing information so it’s available when you need it. It saves you time by quickly importing vendor list prices, reducing the need to track down critical vendor information, and allowing you to create purchase orders with vendor information automatically included. And now, new alternate vendor reports further enhance your visibility by listing vendors in key inventory reports.

Customizable inventory reports

• Add flexibility and gain insight into your business with customizable inventory reports.
• Example inventory reports: inventory valuation summary, inventory stock by item, and assembly shortage by item.
• Additional fields allow you to better track your inventory.

Automate order management

• Manage the entire sales order fulfillment process from a single dashboard.
• Prioritize which orders to fulfill first based on the value of each customer to your business.
• Set realistic expectations with line-of-sight into available stock, upcoming delivery dates, and the status of each order.
• Reduce errors and shipping delays with automated order management processes.

Mobile barcode scanning

Get a single dashboard to monitor your incoming and outgoing cash flow. Track invoices, sales receipts, credit memos, payments, and more. Manage expenses by tracking paid and upcoming vendor bills, and consolidate multiple reports without manual calculations.

Track and transfer inventory between multiple locations

Easily track product movement and storage down to the bin or pallet across staging areas, multiple warehouses, trucks, and even ships prior to import. Fulfill different parts of the same order from multiple warehouses.

Manage shipping right from QuickBooks

• Process shipments, print labels from UPS, FedEx, and USPS, schedule pickups–all with pre-filled customer information in the Shipping Manager.
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  Automatic shipping discounts are available with prescribed carriers.