How do I have two people work in the same QuickBooks company file at the same time?


Sometimes multiple people in one company need access to the same QuickBooks file at the same time. If this need pertains to your business, you’ll need to have at least two QuickBooks licenses: one for each person simultaneously accessing the company file. If you need to purchase a QuickBooks license, let us know!

Once you have the additional licenses, you can set up a second computer to see the first through a wireless or wired network. Once the computers are linked by the network, share the database with both Windows users. On the computer you accessed QuickBooks first, go to Help>Manage My License>Sync License Data Online, so that the original license now sees you have a second license attached to it. Also you will have to switch to multi-user mode by going to File>Switch to Multi User Mode.


About Marjorie Adams

Our head QuickBooks trainer and guru, Marjorie Adams, is Founder and CEO of Fourlane, Inc., an award-winning consulting firm and Intuit’s #1 QuickBooks Reseller Partner. Fourlane’s team of experts offers several QuickBooks oriented services including consulting, training, programming, integration, and more. Over the years, Fourlane has helped over 10,000 customers across many different industries with their QuickBooks accounting software. Marjorie Adams is considered one of the top QuickBooks trainers in the country. She was listed on CPA Practice Advisor’s 40 Under 40 in 2014 & 2015, and has been recognized as Intuitive Accountant’s 2015 QuickBooks Desktop ProAdvisor of the Year. Marjorie sits on Intuit’s VIP Program, is a frequent contributor to Inuit Accountants News Central, and has developed Intuit’s QuickBooks Enterprise Certification training. She has also been published in The Wall Street Journal, Forbes, BusinessWeek, American Express Open, the Huffington Post, and Inc. Magazine.

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